Besides receiving inventory, you can create a purchase invoice and then take payment for each In-progress PO.
Step 1: Create a purchase invoice
Click on the Purchase Invoice button at the bottom of the PO details page. This button can only be clicked if your PO remains the amount to be paid, or in other words, Grand total - Total billed > 0
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Then, a popup of the purchase invoice will be shown. Define your bill amount and due date for each purchase invoice here. By default the Bill amount = Remaining of (Grand total - Total billed)
Grand total: The total amount of that PO
Total billed: Total bill amount of all previous purchase invoices for that PO
You can adjust the bill amount to a smaller one if you want to split the invoice.
In the popup, you can add more details about the purchase invoice
Bill amount: needs to be numeric and > 0 and it will be automatically round to 2 decimal points if the user fills in the number with more than 2 decimal points
Billed date
Due date
Reference number
Add file, with a maximum of 3 files and a maximum total weight is 2MB. You can add normal file types (png, .jpeg, .csv, .xls, .pdf)
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After filling in with valid, click on Create to save that purchase invoice.
Then, you can either record the payment immediately or skip it and record it later.
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All created purchase invoices will be shown in the Purchase Invoice section of each purchase order, as well as in the details of a PDF file or email sent to the supplier.
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Also, the Total billed amount of this PO and its supplier details will be updated.
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Step 2: Record payment for purchase invoice
Each purchase invoice has a bill amount, and you need to record payment for this amount. In the Purchase Invoice section
Due = Bill amount - Total paid
Total paid is the amount each time you record payment
To record payment, you can implement it right after creating a purchase invoice
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or click on the Record payment button in each purchase invoice line.
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Here, you need to fill in
Payment amount to match your actual paid amount. This needs to be equal to or less than the Bill amount of that purchase invoice
Payment method: the way you record that payment in real life. You can save that payment list on your Settings page. How to create and manage payment methods to process Magestore Purchase Orders
Firstly, click on Add new payment method to create a new one for your app
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Then, define the details of that payment
Payment code: The code to identify each payment method. This needs to be unique and does not have spaces between characters
Payment name: the displayed name of each payment method in that list. This also needs to be unique among methods.
When done, click on the Record payment button to update information.
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These details will be shown in the Total paid column of that purchase invoice
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