"Organization Purchasing Account" Payment Method

1. Use case name (Required)

"Organization/Department Account" Payment Method

2. Keywords (Required)

custom, payment method, department shortcode, department purchasing account, company purchasing account, organization purchasing account

3. Actors + description (Required)

• As the admin, I want to allow customer to take payment using “Organization Purchasing Account” payment method so that the customer can make payment on the behalf of the organization and charge to the organization account

4. Pre-conditions

The Organization Purchasing Account configuration must be enabled in Magento Backend

5. Main flow (Required)

The most common path of interactions between the user & the system:

1. The cashier selects “Organization Purchasing Account” as the payment method when checking out for the customer. The POS system processes and displays the “Terms & Conditions” of the payment method as configured in Magento backend.

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2. The cashier informs the customers of the T&C of the “Organization Purchasing Account” payment method and selects “I agree to these terms” on the behalf of the customer. The POS system processes and displays “Accept Payment” page with preset payment amount equal to the total value of the order since customer is not able to make partial payment or split payment when choosing to pay with “Organization Purchasing Account” payment method.

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3. The cashier inputs the Organization Purchasing Account provided by the customer into the “Short Code” as suggested by the POS system and selects “Accept $”. The POS system validates the Organization Purchasing Account and account balance through API calling, and automatically emails the receipt to the customer, as also record the transaction.

6. Fit & Gap analysis (Keep internal)

Compare this use case with the current Magestore solution to identify 3 types:

Organization Purchasing Account is not available on POS as standard payment method