X-report and Z-report

1. Use case name (Required)

Balance cash drawer, cash reconciliation, X-report and Z-report, end of shift

2. Keywords (Required)

Cash register, X and Z-report

3. Actors + description (Required)

• During the shift, I want to see the sales report by payment method and cash balance since the session is started

• At the end of the shift, I want to see the sales report by payment method and cash balance of this shift

4. Main flow (Required)

The most common path of interactions between the user & the system:

X-report: During the shift, I want to see the sales report by payment method and cash balance since the session is started: Whenever store manager wants to check the summary of transactions: sales, returns, and other activity occurring in a specific register during a register shift from the register shift opening until when the report is run, store manager clicks Session Management> Print X-report

Open

X-report in the middle of shift

Z-report: At the end of the shift, staff needs to close the sessions and reconcile cash to print out Z-report that the manager can check later

1. At the end of the session, staff goes to Session Management to end session and reconcile cash in cash drawer

2. Staff count the money in cash drawer by different denomination of this currency and submit

3. If there’s a difference between the real closing balance that you just counted and the theoretical closing balance system recorded, staff should check again and edit the closing balance to recount the money in cash drawer

Note: During the shift, if there’re any activities that’re not related to transaction with customer such as Sales/Refund but affect cash drawer, staff should record the money pulled out from and put to the cash drawer with the reason included (e.g: put more money to the cash drawer to have the changes to pay back to customer or pull money out of cash drawer to give to the head office or bank account)

4. After you count money in the cash drawer, if the amount is still inaccurate as it is theoretically, fill the reason of difference to submit to the system

5. Now the staff can print out Z-report

6. Manager can check all Z-report from Head Office from all stores

8. Fit & Gap analysis (Keep internal)

Compare this use case with the current Magestore solution to identify 3 types: